This is a contract role with potential to convert to a permanent role based upon performance through Magnit for a leading technology company in the world. This is a hybrid role to Santa Clara, California and requires working 2-3 days a week onsite.
Job Title: Administrative Assistant
What you do in this role:
- Handle administrative tasks such as: schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
- Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
- Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.
- Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
- Identify issues within the organization and initiate or facilitate solutions.
- Coordinate and manage events, such as team meetings, offsite retreats, and corporate functions.
To be successful in this role you have:
- 5+ years (Flexible) of administrative assistant experience
- Proactive, one step ahead work ethic, attitude and approach
- Multi-taking is not an issue for you, your able to juggle multiple calendars, teams and requests. And be flexible in response to changing priorities and needs
- Ability to drive schedules and agendas with deeper understanding of context
- Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
- Superior communication skills with the ability to work across all levels, internally and with agencies
- Desire to grow and take on your own projects
- Positive and personable can-do attitude
- Proficient in Zoom, Microsoft Office suites
- Experience handling confidential material
Non-Negotiable Skills:
- Background in Executive Assistant or Administrative Assistant roles
Education:
- High school diploma or GED
Hourly Pay Rate Range (dependent on location, experience, expectation)
The pay range that Magnit reasonably expects to pay for this position is: $35-$42/hr
Benefits: Medical, Dental, Vision, 401K (provided minimum eligibility hours are met)